1. Submission of charter flight information.In accordance with relevant arrangements of the 9th Asian Winter Games Harbin 2025 Organising Committee (HAWGOC), all Games-related client groups may, based on their own needs, select at its discretion an airline to operate charter flights (including business jets, hereinafter the same) during the arrivals and departuresservice period. Please promptly provide HAWGOC with the charter flight information (using the template in Appendix 2).
2. Application for flight permits and pre-flight plans.Both domestic and foreign airlines should obtain flight permitsas requiredbefore operating charter flights for passenger transport for Harbin 2025. While applying for flight permits from the Department of Transport of the Civil Aviation Administration of China (CAAC),airlines maysubmit their pre-flight applications to the Operational Monitoring Centre of CAACfor approval, and slot time coordination is not required.
3. Approval of flight plans.The competent department of HAWGOCshall notify CAAC of the charter flight information (using the template in Appendix 2) via official correspondence. The Department of Transport of CAAC will grant approval for charter flight applications that have met the requirements within two (2) working days. After receiving the relevant approval documents, the Operational Monitoring Center of CAAC will complete the pre-flight plansapproval for passenger charter flights within two (2) working days.
4. Relevant measures
4.1According to Article 21 of the Detailed Rules for the Business Permission for Non-scheduled Flights of Foreign Air Transport Enterprises (CCAR-119R1), the carrier shall enter into a ground service agreement witha competentservice department, and the agreement can be replaced by a confirmation letter of ground services issued by the airport authority or a ground serviceprovider.
4.2According to Section 11 of Article 9 of the Detailed Rules for the Business Permission for Non-scheduled Flights of Foreign Air Transport Enterprises (CCAR-119R1, a charter contract is required, and it can be replaced by a notification letter regarding t
he charter flight information issued by competentdepartments of HAWGOC.
4.3Foreign airlines that do not hold theCCAR-129 OperationsSpecifications, or those that hold theCCAR-129 OperationsSpecificationsbut have not obtained approval for specific waypoint or aircraft, may apply for an exemption if they meet the conditions specified in the exemption clauses underCCAR-129. The CAAC can accept such exemption applications in accordance with regulations.
5. Contact persons and information
5.1Application for charter flight businesspermission
Website for international charter application: https://cat.caac.gov.cn
International charter contact person: Xu Andi, International Division, Department of Transport of CAAC, Tel: +86-10-64092901
Domestic charter contact person: Yan Liming, Major Projects Office, Department of Transport of CAAC, Tel: +86-10-64091972
5.2Application for pre-flight plansfor charter flights and business jets
Application Website: https://www.pre-flight.cn
Charter flight contact person: Feng Chong, Flight Planning Division, Operational Monitoring Centre of CAAC, Tel: +86-10-64092123
Business jet contact person: Zhu Xinglei, Flight Planning Division, Operational Monitoring Centre of CAAC, Tel: +86-10-64092122
